How to share your calendar

There may come a time, when the only way to prevent chaos, is to share your calendar with others.
Here is how to do it…
Note: This is the first in a series of calendar sharing topics.

In this first scenario we are assuming that the parties that need to share a calendar are NOT using Microsoft Outlook.

In this case, here is the solution:
  1. Download and install Mozilla’s free calendar Sunbird here (Windows and Mac).
  2. Get yourself a free online Google Calendar account here.
The solution works by linking Sunbird to Google. (Install Sunbird on all the machines that need to share the calendar)

Next steps are as following.
  1. Write down the name/ID of your Google calendar. It should look something like this: Use this in step 5 below.
  2. Open the Sunbird application and select File > New Calendar.
  3. Select On the Network and click Next.
  4. Select the CalDAV format option.
  5. In the Location field, enter this - Google Calendar ID/events ] and click Next. Make sure there are no spaces between any of the characters.
  6. Enter a calendar name and select a colour for your calendar.
  7. In the pop-up screen, enter the following information: Username: This is the complete email address you use with Google Calendar (including the part after the @ sign). 
    Password: This is the password you use to sign in to Google Calendar.
  8. Click OK.
  9. Follow the step above on all the computers you need to share your calendar with.
  10. You are done!
If you’ve done the above correctly, and if one is using a Mac and the other a Windows Laptop, the solution should look work this:

My Summary

The Good:
This is a very simple setup, and it don’t get much simpler compared to all the methods I’ve tried.
This solution allows you to view your calendar on your Desktop via Sunbird or online in your Google Calendar account.

Changes are synchronized, meaning, changes in Sunbird reflect in Google, and changes on Google reflect in Sunbird, on all the machines linked to the calendar.

Apart from sharing your calendar with others, this solution is useful when you are travelling and don’t have access to your laptop.

The Bad:
Let me know if you find anything.

The Bottom Line:
For a free solution, it is elegant.

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